Safeguarding Policy

Apex Golf Safeguarding Handbook
LWH Entertainment Ltd trading as Apex Golf
Date: 1 November 2025
1. Safeguarding Section 1
1.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
1.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
1.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
1.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
1.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
2. Safeguarding Section 2
2.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
2.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
2.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
2.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
2.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
3. Safeguarding Section 3
3.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
3.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
3.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
3.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
3.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
4. Safeguarding Section 4
4.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
4.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
4.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
4.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
4.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
5. Safeguarding Section 5
5.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
5.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
5.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
5.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
5.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
6. Safeguarding Section 6
6.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
6.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
6.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
6.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
6.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
7. Safeguarding Section 7
7.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
7.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
7.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
7.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
7.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
8. Safeguarding Section 8
8.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
8.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
8.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
8.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
8.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
9. Safeguarding Section 9
9.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
9.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
9.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
9.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
9.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
10. Safeguarding Section 10
10.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
10.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
10.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
10.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
10.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
11. Safeguarding Section 11
11.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
11.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
11.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
11.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
11.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
12. Safeguarding Section 12
12.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
12.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
12.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
12.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
12.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
13. Safeguarding Section 13
13.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
13.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
13.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
13.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
13.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
14. Safeguarding Section 14
14.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
14.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
14.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
14.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
14.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
15. Safeguarding Section 15
15.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
15.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
15.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
15.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
15.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
16. Safeguarding Section 16
16.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
16.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
16.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
16.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
16.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
17. Safeguarding Section 17
17.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
17.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
17.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
17.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
17.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
18. Safeguarding Section 18
18.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
18.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
18.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
18.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
18.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
19. Safeguarding Section 19
19.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
19.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
19.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
19.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
19.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
20. Safeguarding Section 20
20.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
20.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
20.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
20.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
20.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
21. Safeguarding Section 21
21.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
21.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
21.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
21.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
21.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
22. Safeguarding Section 22
22.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
22.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
22.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
22.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
22.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
23. Safeguarding Section 23
23.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
23.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
23.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
23.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
23.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
24. Safeguarding Section 24
24.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
24.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
24.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
24.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
24.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
25. Safeguarding Section 25
25.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
25.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
25.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
25.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
25.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
26. Safeguarding Section 26
26.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
26.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
26.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
26.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
26.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
27. Safeguarding Section 27
27.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
27.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
27.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
27.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
27.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
28. Safeguarding Section 28
28.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
28.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
28.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
28.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
28.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
29. Safeguarding Section 29
29.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
29.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
29.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
29.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
29.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
30. Safeguarding Section 30
30.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
30.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
30.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
30.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
30.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
31. Safeguarding Section 31
31.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
31.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
31.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
31.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
31.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
32. Safeguarding Section 32
32.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
32.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
32.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
32.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
32.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
33. Safeguarding Section 33
33.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
33.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
33.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
33.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
33.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
34. Safeguarding Section 34
34.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
34.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
34.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
34.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
34.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
35. Safeguarding Section 35
35.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
35.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
35.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
35.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
35.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
36. Safeguarding Section 36
36.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
36.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
36.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
36.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
36.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
37. Safeguarding Section 37
37.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
37.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
37.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
37.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
37.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
38. Safeguarding Section 38
38.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
38.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
38.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
38.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
38.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
39. Safeguarding Section 39
39.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
39.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
39.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
39.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
39.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
40. Safeguarding Section 40
40.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
40.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
40.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
40.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
40.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
41. Safeguarding Section 41
41.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
41.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
41.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
41.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
41.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
42. Safeguarding Section 42
42.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
42.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
42.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
42.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
42.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
43. Safeguarding Section 43
43.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
43.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
43.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
43.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
43.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
44. Safeguarding Section 44
44.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
44.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
44.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
44.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
44.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
45. Safeguarding Section 45
45.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
45.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
45.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
45.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
45.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
46. Safeguarding Section 46
46.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
46.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
46.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
46.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
46.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
47. Safeguarding Section 47
47.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
47.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
47.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
47.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
47.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
48. Safeguarding Section 48
48.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
48.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
48.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
48.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
48.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
49. Safeguarding Section 49
49.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
49.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
49.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
49.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
49.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
50. Safeguarding Section 50
50.1 Policy Overview
Apex Golf is committed to safeguarding procedures that meet all statutory requirements.
50.2 Roles and Responsibilities
The Welfare Officer maintains oversight of safeguarding matters.
Third-party coaches operating on site must follow Apex Golf safeguarding requirements.
50.3 Legal Framework
Compliance with: Children Act 1989/2004, Care Act 2014, Working Together to Safeguard Children,
Data Protection Act 2018, Human Rights Act 1998.
50.4 Core Procedures
All safeguarding concerns must be raised with the Welfare Officer immediately.
Emergency services must be contacted if immediate danger exists.
50.5 Record Keeping
Incident forms must be completed accurately and stored securely in line with GDPR.
Apex Golf Safeguarding Handbook – Full Content
LWH Entertainment Ltd trading as Apex Golf
Date: 1 November 2025
1. Safeguarding Policy Statement
1.1 Apex Golf is committed to safeguarding all children, young people and adults at risk...
1.2 This includes compliance with all relevant UK legislation...
2. Safeguarding Children and Young People
2.1 Definitions under the Children Act 1989 and 2004...
2.2 Reporting procedures...
2.3 Types of abuse: physical, emotional, neglect, sexual...
2.4 Procedures for responding to disclosures...
3. Safeguarding Adults
3.1 Definitions under the Care Act 2014...
3.2 Mental Capacity Act principles...
3.3 Types of harm for adults...
4. Roles and Responsibilities
4.1 Welfare Officer Role...
4.2 Third-party coach responsibilities...
4.3 Management and oversight...
5. Recruitment and DBS
5.1 DBS Enhanced checks...
5.2 Safer recruitment practices...
6. Codes of Conduct
6.1 Staff code of conduct...
6.2 Coach code of conduct...
6.3 Parent/Carer code of conduct...
6.4 Children’s code of conduct...
7. Photography and Media Policy
7.1 Consent rules...
7.2 Storage and publication...
8. Social Media Policy
8.1 Staff and coach expectations...
8.2 Reporting misuse...
9. Anti-Bullying Policy
9.1 Definitions...
9.2 Procedures...
10. Information Sharing
10.1 GDPR principles...
10.2 Confidentiality rules...
11. Emergency Procedures
11.1 Contacting emergency services...
11.2 Local safeguarding contacts for West Sussex County Council...
12. Incident and Accident Reporting
12.1 Forms and procedures...
13. Managing Challenging Behaviour
13.1 De-escalation...
13.2 Physical intervention rules...
14. Changing Rooms and Supervision
14.1 Best practice...
14.2 Ratios...
15. Transport and Away Trips
15.1 Planning...
15.2 Parental consent...
16. Appendices
16.1 Incident form...
16.2 Accident form...
16.3 Consent form...
16.4 Code of conduct templates...
Apex Golf Safeguarding Handbook – Full
Appendices
APPENDIX 1 – INCIDENT REPORT FORM
• Name of person reporting:
• Date of incident:
• Time of incident:
• Location:
• Individuals involved:
• Description of incident:
• Actions taken:
• Signature:
APPENDIX 2 – ACCIDENT REPORT FORM
• Name of injured person:
• Date/time:
• Nature of injury:
• Treatment given:
• Emergency services contacted (Y/N):
• Witness names:
• Signature:
APPENDIX 3 – PARENTAL CONSENT FORM
• Child name:
• Date of birth:
• Parent/guardian name:
• Emergency contact:
• Medical conditions:
• Consent for participation:
• Consent for first aid:
• Signature/date:
APPENDIX 4 – PHOTOGRAPHY & VIDEO CONSENT
• Parent name:
• Child name:
• Consent options:- Internal coaching use- Social media- Website
• Signature/date:
APPENDIX 5 – STAFF CODE OF CONDUCT
• Maintain professional boundaries
• Report safeguarding concerns immediately
• Do not communicate with children privately
• No physical punishment
• Signature/date:
APPENDIX 6 – COACH CODE OF CONDUCT
• Must hold Enhanced DBS
• Maintain safe supervision levels
• Follow Apex Golf safeguarding procedures
• Report concerns immediately
• Signature/date:
APPENDIX 7 – CHILDREN’S CODE OF CONDUCT
• Respect coaches/staff
• No bullying or harassment
• Follow safety instructions
• Signature (child & parent):
APPENDIX 8 – PARENT/CARER CODE OF CONDUCT
• Support the rules of the venue
• Encourage respectful behaviour
• Ensure supervision requirements are followed
• Signature/date:
APPENDIX 9 – ANTI-BULLYING PROCEDURES
• Definitions
• Reporting process
• Investigation steps
• Outcomes
APPENDIX 10 – SOCIAL MEDIA GUIDELINES
• Staff may not contact minors privately
• All online communication must be public/professional
• Report any concerning content
APPENDIX 11 – MANAGING CHALLENGING BEHAVIOUR
• De-escalation steps
• Recordkeeping requirements
• When to involve parents
• When to end a session
APPENDIX 12 – WHISTLEBLOWING POLICY
• Protection for reporters
• Anonymous reporting permitted
• Procedure for escalating concerns
APPENDIX 13 – AWAY TRIP PROCEDURES
• Planning
• Risk assessment
• Consent requirements
• Transport rules
APPENDIX 14 – GDPR & DATA PROTECTION
• Safeguarding records retention
• Confidentiality rules
• Right to access
APPENDIX 15 – SAFEGUARDING CONTACT POSTER
• Welfare Officer: Deborah-Anne Wescott
• Contact: 07557 515379
• Email: info@apexgolfgroup.com
• Emergency: 999
• West Sussex Safeguarding Hub